Handing in a facility request form for any singular or multiple events at SFC is required! No event will be placed on the calendar without a facility request form that has been either emailed or handed in to the parish office and signed off by Fr. Michael. The parish office will close on Thursdays starting May 3rd. This is to get all requests that have been approved, on the calendar in the shortest amount of time. Thursday hours will be the same as Tuesday hours; open from 9am to 10am and 3pm to 4pm. The parish office will be closed inside the hours of 10am and 3pm on Thursday until the calendar is complete and you have all received an email with your requested dates. There will likely be some juggling but as was the case for the 2017/2018 calendar – conflicts can be remedied.
Requests handed in are not being placed on a first-come, first-served basis although there are several standing events the church and school hosts which will be placed prior to all others. E.g., Altar of the Repose, RCIA, Parish Picnic, Men’s Club Holiday Food Baskets, Fiesta, FilAm Easter Egg Hunt, etc. etc. PDF forms (Facility Requests: Form 1 and Form 2) are attached for your convenience.
Please check for holidays where the office will likely be closed to see if any of your regularly scheduled on-going events that you are requesting bump into a holiday or a day where the office is closed. Since we will be issuing access codes for the parish center, this will likely not be a problem. No keys will be necessary in accessing the building and you are welcome to still put in for such days where the parish office is closed. If it is a holiday though, your group may not be meeting, therefore it may not be necessary to place a particular meeting on the calendar. Please make note of such days on the request form. If it is not noted I will assume that you will still be meeting on—-let’s say for example, the day prior to Thanksgiving. If that is what you want, that’s okay. If not, best not to have it on your request so that it doesn’t make it on the calendar which will in turn make it into the bulletin in “This Week’s Events”, so please take care to note such dates when inputting your regularly scheduled mtgs.
Access Codes – give them to your group! When you are assigned an access code to the Parish Center, please give the code to those in your group. The code will work ONLY in the time you specify on your facility request form. Give yourself time for Set-Up if that is needed and specify that set-up time on your request form. The code will not work one minute prior nor will it work one minute after the requested times written on the facility request form.
CHURCH, BOCCE and FIELD
Contact Sue at firstname.lastname@example.org for use of the Church.
Contact Nikki at email@example.com for the use of the Field.
Contact Camille at firstname.lastname@example.org for the Bocce Courts.
Once the calendar is complete, a link will be sent out that you’ll want to Bookmark for easy access. PLEASE BOOKMARK IT! The calendar is self-updating and being able to see your events at a glance when needing to make a change or you just want to take a look to see what’s happening at SFC, having the link Bookmarked on your end will be handy for you and for me.
The calendar is visible to all SFC groups and several outside groups who put in requests for rooms or halls.
You will see the parish office closed during the 2018/2019 facilities calendar year for various holidays and in-office staff / school mtgs., including Tuesdays where the office is closed but I am in the office working. I do not answer the door or the phone. When you hear of or see in the bulletin that the parish office is closed, it does not mean that the parish center is closed. Please put in for those times regardless when booking your dates because you will have access. The office does not need to be open or available because you will have your access code.